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Executive Secretary / Administrative Assistant
Executive Secretary / Administrative Assistant
Job-Specific Whole-Person Assessment
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Executive Secretary / Administrative Assistant

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Top activities and tasks for this job:
  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities - maintain records, reports, or files
  • Interacting With Computers - use computers to enter, access or retrieve data
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Manage and maintain executives' schedules.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.

About the test

The HR Avatar Executive Secretary / Administrative Assistant Pre-Employment Assessment was designed to help you hire staff in this role. The test provides a whole-person evaluation by measuring job-relevant cognitive ability, personality, knowledge, skills, and relevant behavioral history. Each component provides important data for hiring decisions. Cognitive ability has been linked to overall job performance in most jobs and correlates with a candidate's ability to learn new skills and to solve complex problems. Personality characteristics determine how well the candidate will fit-in with a corporate culture. Knowledge and skills indicate how much training will be needed before a new employee becomes productive. Finally, relevant behavioral history detects counter-productive behaviors that can impact job performance.

The Executive Secretary / Administrative Assistant test includes an animated work simulation in which candidates meet customers, colleagues and supervisors in a job-related context. Post-test surveys indicate the majority of candidates react favorably to these simulations. This test also contains an automatically-scored essay component. Writing is a key skill for many jobs and also demonstrates the ability to generate, organize, and communicate relevant ideas effectively.

The specific attributes measured include:

Cognitive Ability
  • Analytical Thinking
  • Attention to Detail
  • Multitasking
  Knowledge and Skills
  • Data Entry
  • Typing Speed & Accuracy
  • Writing
Personality
  • Adaptable
  • Competitive
  • Corporate Citizenship
  • Develops Relationships
  • Enjoys Problem-Solving
  • Exhibits a Positive Work Attitude
  • Expressive and Outgoing
  • Innovative and Creative
  • Needs Structure
  • Seeks Perfection
  Emotional Intelligence
  • Emotional Self-Awareness
  • Emotional Self-Control
  • Empathy
Behavioral History
  • History Survey - Performance
  • History Survey - Tenure
 

Following completion, the test produces a Candidate Selection Report that includes an overall score and detailed scores for each attribute. The overall score weighs each of the factors based on research and analysis from the U.S. Government's Occupational Information Network (O*Net). O*Net represents over a decade of dedicated research evaluating the relative importance of various factors that lead to success in almost 1,000 different job roles.

The Candidate Selection Report also provides expert interview questions that help you probe critical or low-scoring areas, along with a guide for noting your evaluation of the candidate's responses. Consistent use of an interview guide is an important part of gaining better candidate insights and making better hiring decisions.

Language:English (US)
Time to Complete:40 Minutes (Approximately)
O*Net SOC Code:43-6011.00
Simulation Context:Medium-Level Administrative
O*Net Context:Office and Administrative Support
Price:40 Credits ($40 USD)
Note:This test contains questions that are difficult to complete on small screens. A large screen device, such as a laptop, desktop, or tablet is recommended. Test-takers using small devices will be advised to optionally change to a larger screen device.
More information about this Job
Annual US Wages (2016)
Bottom 10%:
$34,880 or less
Bottom 25%:
$43,770 or less
Median:
$55,860 (Average)
Top 25%:
$70,190 or more
Top 10%:
$83,070 or more

Hourly US Wages (2016)
Bottom 10%:
$16.77 or less
Bottom 25%:
$21.04 or less
Median:
$26.86 (Average)
Top 25%:
$33.74 or more
Top 10%:
$39.94 or more

US Employment Statistics
2014:
776,600
2024 (projected):
732,000
Annual U.S. Job Openings:8,190

Top Knowledge Requirements
  • Clerical
  • English Language
  • Customer and Personal Service
  • Computers and Electronics
  • Administration and Management
Top Skills
  • Reading Comprehension
  • Active Listening
  • Speaking
  • Service Orientation
  • Writing
  • Time Management
  • Coordination
  • Social Perceptiveness
Top Abilities
  • Written Comprehension
  • Oral Comprehension
  • Oral Expression
  • Speech Recognition
  • Written Expression
  • Near Vision
  • Speech Clarity
  • Information Ordering
Education Requirements
High School Diploma:
28%
Post-Secondary Certificate:
8%
Some College:
33%
Associate's Degree (2 yr):
26%
Bachelor's Degree:
4%
This graphic shows the percentage of people in this role who have their highest education in each category.
Related Work Experience Requirements
3 - 6 Months:
10%
6 Months - 1 Year:
2%
1 - 2 Years:
32%
2 - 4 Years:
32%
4 - 6 Years:
17%
8 - 10 Years:
5%
This graphic shows the percentage of people in this role whose related work experience before they entered this position falls into each category.

Alternate Titles for this Role: Administrative Aide, Administrative and Technical Specialist, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Liaison, Administrative Office Assistant, Administrative Office Specialist, Administrative Officer, Administrative Secretary, Administrative Services Assistant, Administrative Specialist, Administrative Supervisor, Administrative Support Specialist, Assistant To The Director, Assistant To The President, Assistant To The Vice President, Clerical Specialist, Community Youth Secretary, Confidential Secretary, Corporate Secretary, Court Analyst, Executive Administrative Assistant, Executive Administrator, Executive Assistant, Executive Associate, Executive Secretary, Executive Staff Assistant, Executive, Secretarial, Managerial, or Official Duties Assistant, Financial Secretary, Front Office Secretary, Helper Coordinator, Human Resources Administrative Assistant, Management Assistant, Office Administrator, Office Assistant, Office Automation Secretary (OA Secretary), Office Manager, Personal Assistant, Personal Secretary, Program Support Assistant, Program Support Specialist, Project Assistant, Protocol Officer, Scheduler, Secretarial or Administrative Duties Administrative Assistant, Secretarial or Administrative Duties Clerical Administrative Assistant, Secretary, Secretary to the Vice President, Staff Assistant, Trust Manager Assistant, Unit Secretary

Related Jobs based on Skills & Abilities: Human Resources Assistants, Except Payroll and Timekeeping, Legal Secretaries, Brokerage Clerks, Bookkeeping, Accounting, and Auditing Clerks, Secretaries and Administrative Assistants, Except Legal, Medical, and Executive, Municipal Clerks, Paralegals and Legal Assistants, Eligibility Interviewers, Government Programs, Loan Interviewers and Clerks, Procurement Clerks, Billing, Cost, and Rate Clerks, Medical Secretaries, New Accounts Clerks, Insurance Claims Clerks, Payroll and Timekeeping Clerks, Insurance Adjusters, Examiners, and Investigators, Tax Examiners and Collectors, and Revenue Agents


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"Amazing Service and Spot-On Testing"
"The value received far exceeds the price"
"Truly takes out the guess work"
"Hiring managers can easily understand the reports"

Activities performed during the Test
  • Find and correct errors in a document.
  • Identify any discrepancies in travel authorization requests.
  • Communicate staff meeting requirements to employees.
  • Accurately communicate company policy.
  • Communicate online maintenance schedule disruptions with employees.
  • Write a short essay.
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