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Secretary / Administrative Assistant
Secretary / Administrative Assistant
Job-Specific Whole-Person Assessment
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 A Short Version is Now Available!

Candidates typically need about 45 minutes to complete our full-length job-specific assessments. Our short versions take less than half that time. Like our standard assessments, these tests are based on the U.S. Government Occupational Information Network (O*Net). They do not contain the animated simulation module, however, though they still provide valuable information about all critical performance-related dimensions. Additionally, the short versions optionally include 1-2 virtual video interview questions! Click below for more information:

Secretary / Administrative Assistant (Short)

Secretary / Administrative Assistant

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Top activities and tasks for this job:
  • Interacting With Computers - use computers to enter, access or retrieve data
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Use computers for various applications, such as database management or word processing.
  • Create, maintain, and enter information into databases.
  • Communicating with Supervisors, Peers, or Subordinates
  • Getting Information - assist with business or managerial research

About the test (Full Version)

The HR Avatar Secretary / Administrative Assistant Pre-Employment Assessment was designed to help you hire staff in this role. The test provides a whole-person evaluation by measuring job-relevant cognitive ability, personality, knowledge, skills, and relevant behavioral history. Each component provides important data for hiring decisions. Cognitive ability has been linked to overall job performance in most jobs and correlates with a candidate's ability to learn new skills and to solve complex problems. Personality characteristics determine how well the candidate will fit-in with a corporate culture. Knowledge and skills indicate how much training will be needed before a new employee becomes productive. Finally, relevant behavioral history detects counter-productive behaviors that can impact job performance.

The Secretary / Administrative Assistant test includes an animated work simulation in which candidates meet customers, colleagues and supervisors in a job-related context. Post-test surveys indicate the majority of candidates react favorably to these simulations. This test also contains an automatically-scored essay component. Writing is a key skill for many jobs and also demonstrates the ability to generate, organize, and communicate relevant ideas effectively.

The specific attributes measured include:

Cognitive Ability
  • Multitasking
  • Analytical Thinking
  • Attention to Detail
  Knowledge and Skills
  • Data Entry
  • MS Word (2019)
  • Typing Speed & Accuracy
  • Writing
Personality
  • Adaptable
  • Competitive
  • Corporate Citizenship
  • Develops Relationships
  • Enjoys Problem-Solving
  • Exhibits a Positive Work Attitude
  • Expressive and Outgoing
  • Innovative and Creative
  • Needs Structure
  • Seeks Perfection
  Emotional Intelligence
  • Emotional Self-Awareness
  • Emotional Self-Control
  • Empathy
Behavioral History
  • History Survey - Performance
  • History Survey - Tenure
 

Following completion, the test produces a Candidate Selection Report that includes an overall score and detailed scores for each attribute. The overall score weighs each of the factors based on research and analysis from the U.S. Government's Occupational Information Network (O*Net). O*Net represents over a decade of dedicated research evaluating the relative importance of various factors that lead to success in almost 1,000 different job roles.

The Candidate Selection Report also provides expert interview questions that help you probe critical or low-scoring areas, along with a guide for noting your evaluation of the candidate's responses. Consistent use of an interview guide is an important part of gaining better candidate insights and making better hiring decisions.

Language:English (US)
Time to Complete:40 Minutes (Approximately)
O*Net SOC Code:43-6014.00
Simulation Context:Medium-Level Administrative
O*Net Context:Office and Administrative Support
Price:40 Credits (Add 5 Credits for Online Proctoring if Used)
Note:This test contains questions that are difficult to complete on small screens. A large screen device, such as a laptop, desktop, or tablet is recommended. Test-takers using small devices will be advised to optionally change to a larger screen device.
More information about this Job
Annual US Wages (2018)
Bottom 10%:
$23,060 or less
Bottom 25%:
$28,930 or less
Median:
$36,630 (Average)
Top 25%:
$46,230 or more
Top 10%:
$56,010 or more

Hourly US Wages (2018)
Bottom 10%:
$11.09 or less
Bottom 25%:
$13.91 or less
Median:
$17.61 (Average)
Top 25%:
$22.23 or more
Top 10%:
$26.93 or more

US Employment Statistics
2018:
2,382,500
2028 (projected):
2,170,000
Annual U.S. Job Openings:233,500

Top Knowledge Requirements
  • Clerical
  • English Language
  • Computers and Electronics
  • Customer and Personal Service
  • Administration and Management
  • Mathematics
  • Communications and Media
  • Economics and Accounting
Top Skills
  • Active Listening
  • Speaking
  • Reading Comprehension
  • Writing
  • Time Management
  • Service Orientation
  • Monitoring
  • Coordination
Top Abilities
  • Oral Comprehension
  • Written Comprehension
  • Oral Expression
  • Written Expression
  • Near Vision
  • Speech Recognition
  • Speech Clarity
  • Information Ordering
Education Requirements
High School Diploma:
25%
Post-Secondary Certificate:
3%
Some College:
5%
Associate's Degree (2 yr):
11%
Bachelor's Degree:
5%
This graphic shows the percentage of people in this role who have their highest education in each category.
Related Work Experience Requirements
None:
7%
3 - 6 Months:
3%
6 Months - 1 Year:
12%
1 - 2 Years:
22%
2 - 4 Years:
5%
This graphic shows the percentage of people in this role whose related work experience before they entered this position falls into each category.

Alternate Titles for this Role: Administrative Assistant (Admin Assistant), Administrative Associate, Administrative Clerk, Administrative Coordinator, Administrative Liaison, Administrative Resources Associate, Administrative Secretary (Admin Secretary), Administrative Specialist (Admin Specialist), Administrative Support Assistant (ASA), Administrative Support Specialist, Administrative Technician, Appointment Scheduler, Clerical Secretary, Clerk Secretary, Department Secretary, Escrow Assistant, Escrow Secretary, Front Desk Coordinator, Office Administrator, Office Assistant, Office Secretary, Operations Assistant, Personal Assistant, Personal Secretary, Real Estate Administrative Assistant, School Attendance Secretary, Secretary, Staff Assistant, Administrative Assistant (Admin Assistant), Administrative Associate, Administrative Clerk, Administrative Coordinator, Administrative Liaison, Administrative Resources Associate, Administrative Secretary (Admin Secretary), Administrative Specialist (Admin Specialist), Administrative Support Assistant (ASA), Administrative Support Specialist, Administrative Technician, Appointment Scheduler, Clerical Secretary, Clerk Secretary, Department Secretary, Escrow Assistant, Escrow Secretary, Front Desk Coordinator, Office Administrator, Office Assistant, Office Secretary, Operations Assistant, Personal Assistant, Personal Secretary, Real Estate Administrative Assistant, School Attendance Secretary, Secretary, Staff Assistant

Related Jobs based on Skills & Abilities: Office Clerks, General, Receptionists and Information Clerks, Library Assistants, Clerical, Executive Secretaries and Executive Administrative Assistants, Insurance Policy Processing Clerks, Bill and Account Collectors, License Clerks, Interviewers, Except Eligibility and Loan, Medical Records and Health Information Technicians, Hotel, Motel, and Resort Desk Clerks, Human Resources Assistants, Except Payroll and Timekeeping, Insurance Claims Clerks, Legal Secretaries, Payroll and Timekeeping Clerks, Court Clerks, Loan Interviewers and Clerks, Procurement Clerks


(HR Avatar Use Only) pid=43, Sim

 
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Activities performed during the Test
  • Identify problem areas in expense reports.
  • Proofread a letter for grammatical errors.
  • Schedule an offsite meeting.
  • Perform cost analysis for travel authorization.
  • Communicate maintenance schedule changes with employees.
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