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Secretary / Administrative Assistant
Secretary / Administrative Assistant
Job-Specific Whole-Person Assessment
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Secretary / Administrative Assistant

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Top activities and tasks for this job:
  • Use computers for various applications, such as database management or word processing.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
  • Interacting With Computers - use computers to enter, access or retrieve data
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Getting Information - assist with business or managerial research
  • Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

About the test

The HR Avatar Secretary / Administrative Assistant Pre-Employment Assessment was designed to help you hire staff in this role. The test provides a whole-person evaluation by measuring job-relevant cognitive ability, personality, knowledge, skills, and relevant behavioral history. Each component provides important data for hiring decisions. Cognitive ability has been linked to overall job performance in most jobs and correlates with a candidate's ability to learn new skills and to solve complex problems. Personality characteristics determine how well the candidate will fit-in with a corporate culture. Knowledge and skills indicate how much training will be needed before a new employee becomes productive. Finally, relevant behavioral history detects counter-productive behaviors that can impact job performance.

The Secretary / Administrative Assistant test includes an animated work simulation in which candidates meet customers, colleagues and supervisors in a job-related context. Post-test surveys indicate the majority of candidates react favorably to these simulations. This test also contains an automatically-scored essay component. Writing is a key skill for many jobs and also demonstrates the ability to generate, organize, and communicate relevant ideas effectively.

The specific attributes measured include:

Cognitive Ability
  • Analytical Thinking
  • Attention to Detail
  • Multitasking
  Knowledge and Skills
  • Data Entry
  • Typing Speed & Accuracy
  • Writing
Personality
  • Adaptable
  • Competitive
  • Corporate Citizenship
  • Develops Relationships
  • Enjoys Problem-Solving
  • Exhibits a Positive Work Attitude
  • Expressive and Outgoing
  • Innovative and Creative
  • Needs Structure
  • Seeks Perfection
  Emotional Intelligence
  • Emotional Self-Awareness
  • Emotional Self-Control
  • Empathy
Behavioral History
  • History Survey - Performance
  • History Survey - Tenure
 

Following completion, the test produces a Candidate Selection Report that includes an overall score and detailed scores for each attribute. The overall score weighs each of the factors based on research and analysis from the U.S. Government's Occupational Information Network (O*Net). O*Net represents over a decade of dedicated research evaluating the relative importance of various factors that lead to success in almost 1,000 different job roles.

The Candidate Selection Report also provides expert interview questions that help you probe critical or low-scoring areas, along with a guide for noting your evaluation of the candidate's responses. Consistent use of an interview guide is an important part of gaining better candidate insights and making better hiring decisions.

Language:English (US)
Time to Complete:40 Minutes (Approximately)
O*Net SOC Code:43-6014.00
Simulation Context:Medium-Level Administrative
O*Net Context:Office and Administrative Support
Price:40 Credits ($40 USD)
Note:This test contains questions that are difficult to complete on small screens. A large screen device, such as a laptop, desktop, or tablet is recommended. Test-takers using small devices will be advised to optionally change to a larger screen device.
More information about this Job
Annual US Wages (2016)
Bottom 10%:
$21,470 or less
Bottom 25%:
$27,320 or less
Median:
$34,820 (Average)
Top 25%:
$43,920 or more
Top 10%:
$53,060 or more

Hourly US Wages (2016)
Bottom 10%:
$10.32 or less
Bottom 25%:
$13.13 or less
Median:
$16.74 (Average)
Top 25%:
$21.11 or more
Top 10%:
$25.51 or more

US Employment Statistics
2014:
2,457,000
2024 (projected):
2,521,100
Annual U.S. Job Openings:32,310

Top Knowledge Requirements
  • Clerical
  • English Language
  • Customer and Personal Service
  • Computers and Electronics
  • Administration and Management
  • Mathematics
  • Personnel and Human Resources
  • Education and Training
Top Skills
  • Writing
  • Reading Comprehension
  • Active Listening
  • Speaking
  • Time Management
  • Service Orientation
  • Coordination
  • Critical Thinking
Top Abilities
  • Oral Comprehension
  • Written Comprehension
  • Oral Expression
  • Written Expression
  • Near Vision
  • Speech Recognition
  • Speech Clarity
  • Information Ordering
Education Requirements
No High School Diploma:
4%
High School Diploma:
39%
Post-Secondary Certificate:
4%
Some College:
14%
Associate's Degree (2 yr):
37%
Bachelor's Degree:
3%
This graphic shows the percentage of people in this role who have their highest education in each category.
Related Work Experience Requirements
None:
6%
1 - 3 Months:
3%
3 - 6 Months:
9%
6 Months - 1 Year:
8%
1 - 2 Years:
37%
2 - 4 Years:
24%
4 - 6 Years:
8%
More than 10 Years:
4%
This graphic shows the percentage of people in this role whose related work experience before they entered this position falls into each category.

Alternate Titles for this Role: Admin Assistant, Admin Secretary, Administrative Aide, Administrative and Program Specialist, Administrative Assistant, Administrative Associate, Administrative Clerk, Administrative Coordinator, Administrative Liaison, Administrative Resources Associate, Administrative Secretary, Administrative Specialist, Administrative Support Assistant (ASA), Administrative Support Specialist, Administrative Technician, Alumnae Secretary, Alumni Secretary, Appointment Scheduler, Area Secretary, Assistant Secretary, Clerical Secretary, Clerk Secretary, Clerk Typist, Community Youth Secretary, Confidential Secretary, Construction Management Assistant, Department Secretary, Departmental Secretary, Engineering Secretary, Escrow Assistant, Escrow Secretary, Membership Secretary, Office Administrator, Office Assistance, Office Assistant, Office Coordinator, Office Secretary, Office Support Specialist, Pathology Secretary/Transcriptionist, Personal Assistant, Personal Secretary, Principal Administrative Clerk, Principal Secretary, Private Secretary, Program Assistant, Real Estate Administrative Assistant, Receptionist Secretary, Safety Admin Assistant, School Attendance Secretary, School Secretary, Script Supervisor, Secretary, Secretary Office Clerk, Secretary Specialist, Secretary, Board of Commissioners, Secretary-Book Keeper, Secretary-Bookkeeper, Senior Administrative Assistant, Senior Administrative Support, Senior Administrator Support, Senior Office Support Assistant SOSA, Service Secretary, Social Secretary, Staff Assistant, Statistical Secretary, Stenographer Secretary, Trust Operations Assistant, Typing Secretary, Virtual Office Assistant

Related Jobs based on Skills & Abilities: Office Clerks, General, Receptionists and Information Clerks, Library Assistants, Clerical, Executive Secretaries and Executive Administrative Assistants, Insurance Policy Processing Clerks, Bill and Account Collectors, License Clerks, Interviewers, Except Eligibility and Loan, Medical Records and Health Information Technicians, Hotel, Motel, and Resort Desk Clerks, Human Resources Assistants, Except Payroll and Timekeeping, Insurance Claims Clerks, Legal Secretaries, Payroll and Timekeeping Clerks, Court Clerks, Loan Interviewers and Clerks, Procurement Clerks


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Read the Reviews
"Amazing Service and Spot-On Testing"
"The value received far exceeds the price"
"Truly takes out the guess work"
"Hiring managers can easily understand the reports"

Activities performed during the Test
  • Identify problem areas in expense reports.
  • Proofread a letter for grammatical errors.
  • Schedule an offsite meeting.
  • Perform cost analysis for travel authorization.
  • Communicate maintenance schedule changes with employees.
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